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Quality Terms and Conditions

Suppliers to Soderberg Manufacturing Company, Inc. (S.M.C.I.) must comply with these basic
Quality Clauses. Additional Quality Clauses will be noted on the Purchase Order as required.

For Machining and Manufacturing Suppliers, the following are the minimum requirements:

QA 1
Suppliers must furnish a Certificate of Conformance and as applicable Material and
Processing Certifications for the parts they submit. In the event product or services are supplied to a MS, MIL-, or other specification, the revision level of the specification shall be noted on the documents supplied with the shipment.
QA 2
First Article Inspection Reports shall be submitted to S.M.C.I. prior to the beginning of production. The supplier assumes all financial responsibility for replacement, rework and material when production of parts has begun without First Article Inspection approval.
QA 3
Any delay in shipment for any reason must be conveyed to S.M.C.I. Purchasing as soon as the delay is known by supplier.
QA 4
Any changes to the contract requirements by the supplier must be approved by S.M.C.I.
in writing.
QA 5
All information in the contract, including applicable drawings, must be held in confidence by the supplier and no third party request for information will be authorized unless instructed in writing by S.M.C.I..
QA 6
In addition to S.M.C.I.’s right of entry, the supplier agrees to right of entry for our customer, our customer’s representative, or regulatory agencies, to all facilities and records in the performance of this contract.
QA 7
All suppliers of flight hardware or materials, and services -such as calibration, outside processes, etc.- must have a quality system in place, that has been approved by SMCI at the time a contract is issued. It is beneficial if you are in compliance with AS9100 or ISO9001, however a completed and approved survey and/or onsite audit can be completed by SMCI for approval of a suppliers QMS when required.
QA 8
Subcontractors are required to notify S.M.C.I. quality department prior to transferring any S.M.C.I. work to a new facility. The S.M.C.I. Quality Manager will determine prior to the transfer if subcontractor may perform the transfer work.
For Processing Suppliers, the following are the minimum requirements:
QA 9
Processing suppliers must furnish processing Certificate of Conformance to the purchase order requirements, and shall not process any parts for which they are not certified or approved.
Also Applicable; QA 1 QA 3 QA 4 QA 5 QA 6 QA 8
For Material Suppliers, the following are the minimum requirements:
QA 10
Material suppliers must furnish material certifications to the purchase order requirements, and shall not supply material for which they are not certificated or approved.
Also applicable; QA 1 QA 3 QA 4 QA 5 QA 6 QA 8
QA 11
Product to be inspected for Foreign Object Debris (FOD) prior to shipment to SMCI.
QA 12
Standard products supplied or processed are to be to the latest revision of the specification, unless otherwise specified by the purchase order.
QA 13
Special requirements shall be flowed down to the supplier on the purchase order.
QA 14
Quality records shall be stored in a safe environment at the supplier's facility for a minimum of 10 years. Following the retention period the records shall be destroyed in a manner that renders them non-legible.
QA 15
Electronic Suppliers shall provide traceability to the original component manufacturer, franchised distributor, or approved mill.
QA 16
Suppliers shall notify SMCI of any non-conforming product identified at suppliers facility.
QA 17
Suppliers shall obtain SMCI approval for non-conforming product disposition.
QA 18
Suppliers shall notify SMCI changes in product/processes, changes of suppliers, changes of manufacturing facility locations, changes to key personnel, and obtain SMCI approval.

 


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